Senior Administrative Assistant

Liberty Personnel Services, Inc.
Published
June 18, 2022
Location
Philadelphia, PA
Category
Job Type

Description

Role:

As an Executive Administrative Assistant, you will be supporting a C-Level Suite directly and be the go to person for all their needs. This will be the daily administration, calendar management, travel schedules, project coordination, acting spokesperson, presentations, answering calls, drive, travel agent, etc. This is a dynamic role for an entrepreneurial spirit and is a highly visible position within the company and industry! (Some travel is required with this role.)

Responsibilities:

  • Be a spokesperson for the executive level professional on all matters
  • Provide white glove administrative support to both the C-Level Suite, Board of Directors, Legal, etc.
  • Make administrative decisions and take action in the executives’ absence
  • Create, design & maintain executive's presentation
  • Manage a high-volume travel schedule both domestic and international
  • Conserve executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
  • Coordinate projects - capture timelines & strategies, Coordinate progress updates, etc.
  • Prepare meeting rooms, appointments and coordinate schedules; greet customers and clients prior to meetings
  • Prepare, keep, and distribute final board meeting minutes, agendas, memos, etc.
  • Office management duties as needed as a backup

Qualifications:

  • Bachelor's degree is required
  • Professional experience supporting C-Level Suite
  • Strong technical background - PowerPoint, ERP Systems, Excel, Kronos, Serengeti, MS Office, etc.
  • The ability to manage a flexible schedule, be available on off hours
  • Outstanding verbal and written communications skills to interact with high profile clients and executives

Working Situation:

This is an in office position. 8:30 AM - 4:30 PM

Apply:

To be considered for this opening, please apply to [Click Here to Email Your Resumé]

Please add me on LinkedIn!

Kris Kieres

Liberty Personnel Services

484-238-1976

[Click Here to Email Your Resumé]

I have multiple full-time direct hire openings if this is not the right fit and you want to be considered for others!

Industry

non-profit

Employment type

temp to perm

Experience

Senior Associate

Job function

Administrative

#midsenior

#administrative

Apply
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