Executive Administrative Assistant

Adams and Associates, Inc.
Published
January 6, 2022
Location
Philadelphia, PA
Category
Job Type

Description

QUALIFICATIONS & EXPERIENCE

High School diploma or equivalent required. Advanced degrees preferred. A minimum of five years

advanced administrative experience required. Degree or certification from an accredited or

certified training program in clerical or administration preferred. Computer literacy and

proficiency in Microsoft Suite of applications is required.

RESPONSIBILITIES

o Follows all integrity guidelines and procedures and ensures no manipulation of student data

o Conducts research, prepares statistical reports, handles information requests, and performs

clerical functions such as maintaining required documentation, sorting/distributing mail,

preparing correspondence, receiving visitors, arranging conference calls, and scheduling

meetings. May make travel arrangements as necessary.

o Ensures timely submission, logging and tracking of all Center contract deliverables, requests,

reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the

quality of internal/external communications with the Corporate Office, Department of Labor

and outside organizations.

o Maintains Job Corps/Company systems and libraries.

o Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to

obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.

o Provides administrative support to other departments and provides training to other clerical

staff as needed.

o Provides technical and administrative assistance to the Human Resources Department related

to personnel information processing, computer input and reporting, fringe benefit

administration.

o Produces quality work and completes assignments in a thorough, timely and accurate manner.

o Maintains appropriate personal attendance, accountability and work productivity standards.

o Plans, prioritizes and organizes assignments to meet established goals and deadlines.

o Understands and applies job knowledge to effectively complete all required job responsibilities.

Proactively maintains the skills required to perform job duties.

o Mentors, monitors and models the Career Success Standards as required by the PRH.

o Provides high-quality supervision and management for the student population. Takes swift and

appropriate action and positively influences student behavior. Shows respect and courtesy to

students and holds them accountable for their actions and behavior.

o Provides quality programs and services for students and ensures that quality is maintained

and student needs are met. Pursues improvement and enhancement of programs and services.

o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and

contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides

quality and timely information to DOL/Company when requested.

o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates

appropriate solutions prior to taking or recommending actions. Follows up to ensure

prompt/appropriate action is taken and ensuring that problems are in fact corrected.

o Works in partnership with staff from all Departments to ensure effective supervision and

services are provided to students.

o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager

to include assignments to temporarily perform job responsibilities of other departments and

positions.

o Other duties as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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