Corporate Transitions & Move Management Senior Project Manager - Relocation Planner
Areas of Interest
Facilities Management, Project Management, Property Management, Workplace Strategy
Bedford - Massachusetts - United States of America, Billerica - Massachusetts - United States of America, Boston - Massachusetts - United States of America, Braintree - Massachusetts - United States of America, Brighton - Massachusetts - United States of America, Brockton - Massachusetts - United States of America, Cambridge - Massachusetts - United States of America, Framingham - Massachusetts - United States of America, Framingham Center - Massachusetts - United States of America, Gloucester - Massachusetts - United States of America, Hanover - Massachusetts - United States of America, Haverhill - Massachusetts - United States of America, Hingham - Massachusetts - United States of America, Lawrence - Massachusetts - United States of America, Lowell - Massachusetts - United States of America, Medford - Massachusetts - United States of America, Methuen - Massachusetts - United States of America, Milford - Massachusetts - United States of America, Milton - Massachusetts - United States of America, Needham - Massachusetts - United States of America, North Quincy - Massachusetts - United States of America, Norwood - Massachusetts - United States of America, Philadelphia - Pennsylvania - United States of America, Quincy - Massachusetts - United States of America, Radnor - Pennsylvania - United States of America, Watertown - Massachusetts - United States of America, Weymouth - Massachusetts - United States of America
The primary responsibilities of this position consist of planning and managing large business transition and relocation projects for corporate and/or industrial clientele. The Business Transition Move Management Services Senior Project Manager should have the ability to quickly gather and understand detailed information about the client company, their industry and business operations.
While possessing strong written and oral communication skills, this individual must also have the ability to effectively and professionally work with people of various disciplines and levels within a corporate environment, including: real estate, facility management and IT teams, C-level executives, department heads, administrative assistants, and end-users; as well as the project team, including: construction managers, architects, engineers, building managers and physical movers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages all facets of planning and managing large business transition and relocation projects for corporate and industrial clients.
Coordinate and chair move team meetings.
Develop communications plan to keep client leadership, move team and end-users informed of move plans and activities leading up to and including the physical relocation
Develop and train a network of departmental move coordinators to service as conduit between Move Team and end-users
Develop overall relocation budget and cost tracking for budgets in excess of $50 million. Track and monitor project budget to control project costs
Develop relocation schedule including detailed break-down of major tasks and resources required
Develop project contingency plans. Develop scopes of work for each subcontracted service associated with the relocation i.e. physical move vendor, IT support vendor, move supplies etc.
Work with clients procurement and legal departments to develop and issue Requests for Proposal for all move-related vendors. Provide vendor bid analysis and recommendations
Demonstrates capability to read, understand and apply standard to complex documents affecting real estate projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.
Interfaces directly with clients to define project requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, cash flow, work plan schedule & milestones, quality control, and risk identification.
Identifies project delivery resources from pre-qualified lists or through individual project qualification process; conducts standard to complex request for proposals; completes bid analysis; leads evaluation interviews, recommends resources to clients.
Leads project delivery resources/team (typically larger more experienced team) providing project guidance and direction to achieve project goals.
Implements communication plan for meetings and written reports/meeting minutes to keep client and project resources informed. Facilitates project meetings.
Implement project documentation governance aligned with company and client requirements. Ensure project data integrity and documentation is accurate, timely and coordinated.
Tracks progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget and schedule.
Implements change management routines to assess change requests, make recommendations, secure client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk.
Demonstrates ability to identify complex project risks, lead constructability reviews, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
Demonstrates a knowledge of projects & project management within the context of business results (business case, larger economic implications, business risk, etc).
Other duties as assigned.
Provides formal supervision to individual employees within single functional or operational area. Approves subordinate's recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination. Effectively recommends same for direct reports to next level management for review and approval. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
Manages 3rd party project delivery resources/team (typically larger more experienced team). Responsible for identifying training needs, tracking performance, coaching, and motivating team members.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University in a technical area of study. Minimum six years of related experience and/or training in move management, facility management, interior design, architecture, engineering, or other related field.
Prior experience in a supervisory position or leadership role with abilities to take charge of a project and gain the trust and confidence of the client and internal CBRE team members is highly preferred
Ability to schedule and organize tasks based on client needs and project constraints
Excellent time management skills to start and complete multiple layers of tasks concurrently
Strong attention to detail and Excellent logic and reasoning skills highly preferred.
Solid understanding of current business technologies (telecom, IT)
Ability to build internal and external business relationships leading to business opportunities and continued growth
Willingness to work weekends and possibly some holidays.
Any related experience in Life Sciences or Light Industrial relocation planning is highly preferred.
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
Ability to comprehend, analyze, and interpret the most complex business documents. Ability to respond effectively to the most sensitive issues. Ability to write reports, manuals, speeches and articles using distinctive style. Ability to make effective and persuasive presentations on complex topics to employees, clients, top management and/or public groups. Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action. Ability to provide calm reassurance to client and help them through very stressful phases of projects. Proven track record of interfacing with individuals at all levels within the organization is strongly desired.
Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures. Ability to forecast and prepare budgets. Conducts financial/business analysis including the preparation of reports.
Ability to solve advanced problems and deal with a variety of options in complex situations. Requires expert level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix-based multi-industry sales environment. Draws upon the analysis of others and makes recommendations that have a direct impact on the company.
OTHER SKILLS and ABILITIES
Candidate must have expert command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Project with strong emphasis on managing, editing and manipulating large Excel files and complex Word documents. Working knowledge of Microsoft Publisher and AutoCAD preferred, but not required.
SCOPE OF RESPONSIBILITY
Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve general results. Responsible for setting department deadlines. Errors in judgment may cause long-term impact to co-workers, supervisor, department and/or line of business.
CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)