Business Support-Clerical (File Clerk)

Integrated Resources, Inc
Published
September 22, 2021
Location
Collegeville, PA
Category
Job Type

Description

Job Title: Business Support-Clerical (File Clerk)
Job Duration: 03 - 06 Months
Job Location: Collegeville, PA
Hours:  7:45am-5:00pm Monday thru Thursday, Friday 7:30am-12:30pm; May vary on few days
 
**Candidate must either be fully vaccinated or willing to adhere to PCR (Testing 2x weekly)**
 
Description:

  • Current project to digitize colleague files at the Collegeville PA site.  A contractor resource is needed to support GBS HR Colleague onsite in organizing and preparing files for archiving and digitization. Expected time period of 3-6 months.
  • Contractor should have minimum 2+ years’ experience in clerical or administrative work.  Ability to work independently with strong attention to detail.  Contactor will be responsible for accurately labelling, organizing and filing confidential college records.
  • Must have demonstrated proficiency with MS Word and Excel for creating/printing labels, spreadsheet with list of documents to be sent to other sites.  Access to Workday for researching employee ID numbers for file labels.
  • Requires periodic standing, sitting, ability to use step ladder and lifting up to 25 lbs.
  • Will be working in a secured file room on basement level with no windows with GBS HR Colleague at all times.

 
Position Responsibilities

  • Create labels for employee files using Word/Excel and printing labels
  • Attaching labels to folders and organizing into file boxes
  • Pulling terminated employee files (2013 and prior), putting into secure destroy bins
  • Make spreadsheet in excel, listing misc. documents to be sent to other sites
  • Sending file boxes to Colleague Service Center
  • Misc. filing that should be completed before scanning begins

 
Organizational Relationships

  • GBS Core Services Tampa/Collegeville

 
Education and Experience

  • High School Diploma or GED
  • Minimum 2+ Years’ experience
  • Experience or knowledge required in clerical and administrative work

 
Technical Skills Requirements

  • Good written and verbal communication skills.
  • Demonstrated knowledge of MS Office suite – Specifically MS Word and Excel
  • Strong attention to detail
  • Demonstrated ability to work independently as well as with a team.
  • Will need to access Workday to look up employee ID #’s for file labels

 
Physical Position Requirements

  • Ability to use step ladder (vertical files up to 10 ft high)
  • Periodic Lifting/moving of file boxes up to 25 lbs.
  • Working in a secured file room on basement level, no windows
  • Hours:  7:45am-5:00pm Monday thru Thursday, Friday 7:30am-12:30pm
  • Comfortable, casual dress code
  • Fully vaccinated
  • Office Area – mask required within 6 ft of others
  • Public area – mask required

 
 

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